There are a lot of technical and logistical considerations to bear in mind when inviting a film crew to turn up at a conference event. Below are some of the things you need to consider.
1. Conference Film Running Time
The first creative decision to make is how long you want your film to run for and the format it will take. You may want detailed coverage of the entire conference for example, covering every speaker and including extensive ‘behind the scenes’ footage and audience reaction. Alternatively you might want to just show highlights of the conference as a short montage. Both these formats will require a very different approach.
2. Incorporating Slides
Many speakers at conferences will use slides in their presentations or speeches, so it’s important to establish how we can represent this on film and whether they’re using PowerPoint or another piece of software. We are able to show individual slides on screen as the speaker is going through them. In some instances though the projector they are using is sufficient, or the slides few and far between, as to justify just filming the speaker on the stage with the slides in the background.
3. Capturing Reactions in your Event Video
Capturing audience reaction and vox pops can add a real human feel to your event video, allowing you to capture the genuine impressions people have taken away after keynote speeches or presentations. This may often require the use of a second crew, so the first can focus on capturing everything happening onstage. The last thing you or we would want is to miss a keynote speech because our crew is overstretched and busy recording vox pops in the lobby.
4. Other Approaches to Consider
There are several techniques we can employ to add variety and give your conference video a polished professional look, from time lapse of the audience arriving to on screen typography and other stylistic techniques like downing the lens or shifting focus from audience to speaker. . We can also mix in animation and graphical effects for that final touch.